WCAG Gallery Docent Calendars

July 2026 Shifts
May 2026 Shifts
June 2026 Shifts

Click here to sign up for a docent shift:

Docent Contacts - April 2026

Every active docent should be listed here; this includes both Front Gallery (FRA) and Wall Renting (WRA) artists. Additionally, guild members that are not gallery docents can exhibit art in the Front Room; their contact information will be included each month, along with the Artist of the Month. This allows us to let every artist to be notified when a piece sells (because everyone likes good news).

Need to trade a shift?

Sometimes schedules have to change. If you find that you can’t fulfill a shift, try trading with someone. SignUp makes it easy. Watch this video to learn how to swap a shift.

Door Lock Information

  • Everyone that needs access to the gallery has a unique code that gains them entry to the building.

    Part of our gallery training is to connect a new docent with the Scheduling Czar (or whatever they are calling themselves). The Scheduling Czar will work with the docent to get select an appropriate lock code, then program the lock. This should take place near, or possibly just before, docent training.

  • We’ve discovered that the door is sensitive to temperature and humidity variations. The result of this is that sometimes the deadbolt will not properly deploy.

    After closing the gallery, as they are leaving, every docent must listen carefully to the lock to ensure it operates fully. It is imperative that everyone verifies that the door is properly secure before leaving the premises. The czar can view the status of the lock remotely (there’s an app); if the lock reports as jammed or other was not secure, the closing docent should expect a phone call from the czar, asking them to return and properly secure the gallery.

  • This goes without saying.

Meet the Scheduling Czar

Gary Hook is in charge of docent scheduling.

  • All communication regarding gallery shifts should be directed to Gary

    • This includes request for, or questions about, door lock codes

    • If Gary can't answer it, he'll find out who can

  • Opening docents should send a text to Gary at the beginning of every gallery day

    • When the gallery opens

  • At the end of your (closing) shift, please send a reminder text to the docent responsible for the next shift

    • The calendar, as well as contact directory, are found in the gallery notebook, and on this page

Gary’s contact information can be found in the lists above.